As we continue to navigate the water with our couples during Covid-19, we want to bring you some guidance. We know that these uncertain times have caused a lot of heartache for people around the world and we empathize with how you must be feeling!
Planning your 2020 and 2021 wedding during Covid-19 wasn’t what you had in mind or pictured when you started planning your dream wedding. With that said, we have over 20+ years of experience in the wedding industry and want to help you during this time.
If you’re just getting started, be sure to check out the series of articles we have written to help guide you. Be sure to check out the first article in our recent series – “How to Plan a Wedding During Covid-19”.
We have recently been asked by couples:
How do we choose a new date for our wedding?
We know that for most of our couples, selecting their wedding date the first go-around may not have been an easy task. You most likely consulted with your immediate family to select a date that worked with everyone’s potential vacations and other obligations. This time there is even more to consider since Covid-19 is a fluid situation that the entire world is considering and some family and friends may not be able to travel right away.
Before setting a new wedding date, please be sure you’re checking in with the following:
- Your partner
- Your immediate and must-have family members
- Your wedding party
- Your vendors (venue, planner, photographer, florist, caterer, makeup artist, stationery, invites, DJ, etc)
Help Get Your Vendors On The Same Page
Once you have spoken to your partner, immediate/must have family members, and your wedding party I highly recommend that you reach out to all of your vendors as soon as possible.
It will be imperative to find out what dates your wedding vendor team currently has available in 2020 and 2021.
We have found it is easiest for our couples to send (1) mass email out to ALL vendors letting them know that they wish to postpone their wedding due to the CDC recommendation for Covid-19.
Most local vendors are used to working together already, adding them all to one mass email will allow you and your partner the ability to keep things organized.
You can always move contract specific talk to a private email thread.
Flexibility Is Key
If you are hoping to keep your wedding in 2020, you will most likely need to be extremely flexible with the date. Keep in mind that most vendors have already filled up their Saturdays for the 2020 calendar year.
Communicating About Your Postponement
Once you’ve made the official decision to postpone your wedding, it’s best to communicate this with all guests.
Send “Change the Date” cards to alert them of need-to-know information.
Be sure to include information about your new wedding date or if you’ve not selected a new date yet, you could simply announce that your plans have changed and to keep an eye out for more information. Be sure to check out the recent blog post that Minted put together, they have some helpful tips when it comes to wording your postponement cards.
Update your wedding website.
Most wedding websites allow you to contact your guests all at once through your site. This is also a great place to place postponement details for your guests to stay up-to-speed.
If you have any questions or you’re feeling overwhelmed with the process, please be sure to reach out to us. We are here to help in every way we can.
About the Author: Heather J. Keys has been an active part of the wedding industry as a wedding photographer and social media marketing educator for over 15 years. She has a passion for helping others and is on a mission to give back to the community and industry that has helped her stretch and grow over the years. Follow Heather on Instagram @heatherjkeys